1. Players’ Registration (24)(25)(26)

a)    A club shall register not less than three players for each team entered, not later than the first day of August prior to the winter season.  Player details shall be forwarded to the Association Treasurer together with team subscription fees.

·         Player registration documents, with fees where appropriate, shall be forwarded to the Association Treasurer to arrive no later than the date of the Special General Meeting held prior to the winter season.  

·         Where players have been registered direct with TTE, the registration documents must include the appropriate TTE reference number. (All players must be affiliated to TTE as a player member).

·         Any outstanding fines, and any additional documentation required by BDTTA, YTTA or TTE shall also be forwarded to the Association Treasurer within the same timescale. 

b)    Failure to comply with the requirements outlined in (a) and (b) above may result in a deduction of up to twenty points from each team representing the offending club in the forthcoming season, at the discretion of the Management Committee. 

 

·       A player is NOT registered to play in the BDTTA league and associated cup competitions until the Hon Match Secretary has also registered their details on the TT Leagues site for the current season i.e. TTE Compete Membership on its own does NOT mean a player is registered to play in the league.

2. Ineligible Players (27)

Any club found guilty of playing an ineligible player shall be reported to the Management committee who may award the match to their opponents, and/ or deduct 6 points from the offending team or suspend the club, team or player, at their discretion.

3. Transfer of Players (28-30)

 

i.      No registered player of an Association Club shall transfer his or her service to another Association Club without the written consent of the Club for which he or she is registered, such consent to be forwarded with the application for transfer to the Hon. Match Secretary.

ii.     The Management Committee shall be empowered to register or transfer a player notwithstanding the absence of written consent, in all cases where it appears to them that such consent is arbitrarily withheld.  No player is eligible to play for a new club until permission has been given by the Hon. Match Secretary. 

iii.   Any club, or member, or representative of any club, inducing or attempting to induce an Association player to join another club, shall be deemed guilty of misconduct and may be expelled or otherwise penalised as the Management Committee may decide.

4. Laws of Table Tennis

i.      All matches shall be played under T.T.E. and I.T.T.F. regulations and the current Laws of Table Tennis for International Competitions except where specifically provided for in these rules or as agreed for a limited period at the Annual or any General Meeting of the Association. (TTE Laws of Table Tennis)

ii.     Any such deviation from the official regulations and laws to be advised to the TTE together with the reasons for the decision.

iii.   Any such deviations will be recorded in the section following – Local Deviations from Rules

Local Deviations from Rules

None

5. Match Procedure (31-32)

 

i.      Teams competing in the League Competition shall consist of three players, each of whom will play each member of the opposing team a Set, consisting of the best of five games.

ii.     A set of doubles will also be played.  Any two of each team may constitute the pair to play the doubles set.

iii.   The match comprising a total of ten sets. 

iv.    Each team will be awarded one point for each set won.
In addition two points will be awarded to the team winning most sets but only one point to each team in the event of a draw. 

v.     The opposing captains shall exchange lists of players before the commencement of the match (in the order to be played i.e. A,B,C; X,Y,Z).

vi.    Subject to any re-arrangement mutually agreed upon, the order of  play (A.B.C being the home team) shall be:- A v X, B v Y, C v Z, B v X, A v Z, C v Y, B v Z, C v X, A v Y; and one doubles set.

vii.  All matches must be played to a finish

6. Scheduled Matches (33)

 

All matches shall be played on the scheduled date in the fixture list.

By mutual agreement (confirmed by email), the match may be played in an earlier week, or on another day in the same scheduled week.

All teams are expected to be as flexible as possible in ensuring matches go ahead.

7. Re-Arranged Matches (33)

Postponements:

·       The Match Secretary will only authorise a postponement of a match in exceptional circumstances, such as unusually dangerous weather condition, or the inability of the home team to provide a venue. The Match Secretary must be informed in advance and must authorise the postponement.

·       The resulting postponement must be played within the following 2 calendar weeks of the original scheduled date.

·       The home team must offer 2 alternative dates when the opposition does not have another scheduled Bradford league match.

·       The away team will forfeit the match if they do not accept one of the offered dates.

Concession of a match:

·       The Match Secretary must be advised immediately if any team decides to concede a match.

Sanctions

Fines or points deductions may apply if no proper cause for the concession is given, particularly if such concession has a material impact on the overall league outcomes for other teams.

8. Fixture Rules (Miscellaneous) (33)

No league fixtures can be played before the first Monday and not later than the last Friday of the season. 

(d)               Normal match nights must not be Saturday or Sunday, but approved re-arrangements can be played on these days if both teams are in full agreement. 

 (e)              Any club failing to abide by any of the terms of this rule will forfeit the points. 

 (f)               Where a club has more than one team in any one division, all matches between such teams must be played no later than two weeks prior to the scheduled last day of the season.  All such fixtures scheduled after that date must be brought forward. If any match between teams from the same club is forfeited, neither side shall be awarded any points or sets. 

 (g)              Any outstanding matches at the end of the season to have 4 points deducted from both teams. 

9. Gradings (34)

i.          ‘Prior to the start of the season, every club must submit to the Match Secretary, a list of all eligible players by the required date.

ii.        A minimum of 3 players must be nominated to each team.

iii.       Club Secretaries should grade every player in order of playing strength, from 1 being the strongest player.

iv.       No equal gradings are allowed.

v.         Nominations and gradings will be reviewed by the match sub-committee. The sub-committee will amend at any time if it is felt the player has been graded incorrectly.

vi.       The decision to amend will be based mainly on the winter league averages from the previous season but also on the knowledge of the player e.g. newcomers to the league, improving juniors.

vii.      Club Secretaries will be advised of any changes to their original list and will have the opportunity of moving a player to another team prior to the start of the season.

viii.    A player cannot play for a team lower than the one they are nominated, unless the Management Committee has given consent to transfer the player based on justifiable reasons.

ix.      A player may play for a team higher than the one they are nominated, however, the player from the lower team can only replace a higher graded player in the team above.

x.        A player may play up for a higher team on 7 occasions, however, on the 7th occasion that player would then be tied to the highest team played during the 7 occasions.

xi.      No player can play for two different teams in one evening.

10. Match Start Time (35) (32)

Matches shall start not later than 7.30pm. 

In the event of a match not starting by 7.30pm the team in default shall forfeit the match to their opponents, except where there are extenuating circumstances, to be decided by the Management Committee under rule 41. 

Visiting teams must conform to the hours of play of the Home team, should there be any restrictions as regards closing time. 

If a player under 16 is involved, such players will be entitled to play outside the normal order (see Rule 32) in order to facilitate an early finish. 

11. Players Arriving Late/ Non Attendance (36)

Unless previously agreed with the opposing team non-attendance of a player or players by 8.15pm shall entail the loss of his/ her sets unless a reserve can be played, in which case he/ she shall play throughout the match. 
Non attendance of the second player in either team by 7:45pm shall result in his/her first set being forfeited. 
Non attendance of the third player in either team by 8:00pm shall result in his/her first set being forfeited.

A team shall have 1 point deducted for two players short (?), and in the event of non-attendance of all 3 players an additional 4 points deduction will be imposed unless the opposing team have been notified by noon on the day of the match. 

12. Players Leaving Early (37)

Any player leaving before he or she has finished his or her games, shall forfeit his or her un-played sets. 
Sets conceded by player/s during a match shall count against them in the averages

(To qualify for inclusion in the League averages each season, a player must have played 66% of possible matches and have gained an average of 50% or above)

13. Scorers (38)

The scorers for each set shall be agreed upon mutually, and scoring shall be undertaken alternately by a member of the visiting and home teams.  In case of a dispute as to who should score, the visiting Captain must have the choice. 

14. Entry of Scorecards (39)

The Home Club is responsible for posting the result on the Bradford TT Leagues website, within 36 hours of the conclusion of the match.

Each Club will be supplied, free of charge, with an adequate number of Score Cards for recording scores on the match night (to cover each team entered in the competition and further supplies may be obtained at cost). 

The physical scorecards MUST be retained until the end of the season.

Results may also be submitted by Whats App/ Email to the Match Secretary by agreement.

15. Scorecard Infringements (40)

In no circumstances may any Club, team or player enter on a Score Card the name of a player who did not take part in the match. 

In the event of any infringement of this rule, the Management Committee shall have the power to suspend or expel such Club, team or player from the Association.  Each person playing in the match must personally sign the scorecard in the space

16. Protests and Appeals (41)

 

Protests and Appeals relating to any violation of the Laws of the Games, or the Rules of the Association, shall be lodged by the protesting Club with the Association Secretary within 7 clear days (including Sunday) after playing the match in respect of which the protest or complaint arises, accompanied by a deposit of £5 which shall be forfeited if the protest or complaint is not justified.  A full copy of the protest shall also be sent to the Secretary of the Club protested against at the same time that the protest is sent to the Association Secretary.  All protests should be made out fully, stating the Rule(s) under which they are made.

17. Promotion and Relegation (42)

 

At the end of the season the team having the greatest number of points in each Division shall be declared the Champion team of the Division. 

If any teams are equal on points at the season’s end, the best sets average shall determine the position. 

Only if the top two teams in any division have identical sets average will a play-off be deemed necessary.  In the event of a draw a further doubles shall be played with a different doubles pairing.

                   (Any sets won or lost in a play-off situation will not count towards a players end of season average.)

a)   The top teams in each Division other than the first division, shall exchange places with the teams placed lowest in the Division above them.

b)   There shall be no limit to the number of teams promoted or relegated if circumstances warrant. 

c)   The number of teams to be promoted and relegated at the end of each season shall be at the discretion of the Management Committee, taking into account the number of teams in each division and shall be advised to clubs at the SGM prior to the commencement of each season.

18. Withdrawal During The Season (43)

The record of any Club or Team which may resign or be expelled from the Association during the season shall be expunged, and all teams having scored points against them shall have the same deducted.  Where a Club or team resigns or is expelled during the second half of the season they shall not be replaced by another Club or team.

19. Exhibition Matches (44)

 

Any player selected to represent the Association in an Inter-League or Exhibition Match and (without good and sufficient cause) refuses to comply with the arrangements of the Management Committee for playing in such a match, may be adjudged by the Management Committee to be guilty of misconduct, and any Club or Official who may be deemed to have encouraged or instigated such player to commit a breach of the instructions or Rules, shall be dealt with by the Management Committee.

20. Controller of Exhibitions (45)

The Management Committee shall, if necessary appoint one of its members to officiate as Controller of Exhibitions.  When promoters of Exhibitions take either (a) Gate Money, or (b) a Collection, the Management Committee shall be empowered to take a levy, either (a) a percentage of the gate money, or (b) a donation to the Association Funds, and shall notify them accordingly, prior to the Exhibition taking place.  In all cases where funds are obtained from this source, the travelling expenses of the players taking part shall be paid,  Players must give a written receipt for such expenses paid to them, giving details of amounts incurred.  No player or club shall promote or take part in any Local Tournament other than Club Competitions unless it has been sanctioned by the Management Committee.

21. The Table (47)

The table shall be in surface rectangular, 9ft in length, 5ft in width, it shall be supported in such a way that its upper surface shall be 2ft 6 ins. above the floor, and shall lie in a horizontal position. 

It shall be made of any material and shall yield a uniform bounce of not less than 8 ins. And not more than 9 ins. When a standard ball is dropped from a height of 12 ins. above its surface. 

The upper surface of the table shall be termed the “playing surface”; it shall be non-reflecting, of a dark colour, with a white line ¾ ins. Broad along each edge.  The lines at the 5 ft edges or ends of the playing surface shall be termed “end lines”.  The lines at the 9 ft edges or sides of the playing surface shall be termed “side lines”. 

22. The Net and Its Supports (47)

The playing surface shall be divided into two courts of equal size by a net running parallel to the end lines and 4 ft 6 ins from each. 

The net with its suspension shall be 6 ft in length; its upper part along its whole length shall be 6 ins. above the playing surface; its lower part along the whole length shall be close to the playing surface.

 The net shall be attached at each end to an upright post 6 ins. High; the outside limits of each post shall be 6 ins. Outside the side line on the same side. 

23. The Ball (55)

The ball shall be spherical.  It shall be made of celluloid Polymer, white or yellow but not brightly reflecting; it shall be 40mm in diameter; it shall be 2.70 grammes in weight.

Note: As a result of a directive by the T.T.E. on the use of the yellow ball this Association now gives approval that this particular ball may be used in League matches and directs that the Home Team has the choice of which particular colour ball will be used in matches.

The same colour ball must be used throughout the whole match. 

Please refer to the T.T.E. website for any amendments to suitable Balls

Any ball sanctioned by the T.T.E  may be used in Association matches. The ball to be used in Inter-League matches and Tournaments shall be decided by the Management Committee.

 

24. Dress (47d)

In all League and Cup matches, Tournaments, and matches controlled by the Association, players are prohibited from wearing white or light coloured clothes that might, in the opinion of the duly appointed umpire or referee, tend to unsight an opponent.

25. The Bat (47e)

No player shall change his/her bat during a set, unless it is damaged beyond use, to the satisfaction of his/her opponent.

26. Playing Space (55)

The playing space should not be less than 28 ft by 13 ft for each table and the table should be placed lengthways in the middle thereof.  It should be free from all obstructions, and in particular from moving spectators and from spectators sitting behind the players.

27. Floor (56)

The floor should be firm and even and should not be unduly slippery.  The best floor surface is wood, smooth but not slippery. 

28. Lighting (55)

The lighting should be equal in respect of strength, equal distribution (especially back from the table) and absence of dazzle to that provided by three fairly new 150 watt pearl electric lamps, drawn opposite the middle of the table, one over the net, one 5 ft 6 ins. On either side of it, at a height of 10 ft reflected downwards and shaded.  There should be no unshaded lights beyond the ends of or alongside the playing space likely to reflect on to the table or otherwise to unsight the players and no illuminated light background or object behind the players.

29. Bradford Junior Teams (54)

 Bradford Junior team(s) may be added to any division as appropriate, and each team will consist of juniors registered with teams in lower divisions than the Junior team concerned.  The junior’s registered team has preference over the representative team.  Points played for to count in the make-up of the league positions but the Junior team does not qualify for promotion or relegation. These teams to play every other team in the division once only.

1. Challenge Cup and Trophy Competitions (1)

The entire control and management of these competitions shall be vested in the Management Committee.

2. Burton Cup (2)

Clubs having teams in division 1 must enter one team in the Burton Cup Competition.  They may enter more than one team should they so desire.

Clubs having teams in division 2 and below have the option of entering teams if they so wish. 

 

3. Theobould Cup (2)

Clubs having teams in Division 2 and below may enter teams in the Theobould Cup Competition. 

4. Player Registration ( )

The Match Secretary must be informed of the number of teams to be entered in the Burton and Theobould Cup competition. 

This must be done before the commencement of the season. 

All players taking part must register in accordance with the Rules of the Association

5. Player Eligibility (11)

·            All players must be registered members of the Association. 

·            Players must be registered at least 14 days prior to the draw of any round after the first round in order to be eligible to play. 

·            No players may play in a cup/ trophy match for a lower team than the one for which they are registered in the league, and no player may play for more than one team in the cup/ trophy competition unless sanction is first obtained from the Hon. Match Secretary. 

·            Such sanction will only be given where the Hon. Match Secretary is satisfied that a regular team member is unable to play due to circumstances beyond his/her control.

6. Draw (3)

The names of the teams shall be drawn as the Management Committee shall determine in pairs at a time. 

These pairs shall compete with each other and the winning teams shall be placed in a lot, drawn in pairs, and compete as in the first tie, and so on, until the final tie is played. 

These Rules shall apply to both Competitions.  All teams shall be included at the commencement of each competition, and byes may be drawn, if required, to equalise the number.

7. Notification of Draw (4) (5) (6)

Each Club shall be notified immediately after the draw of each Competition the names of their opponents, the venue, and the time within which the tie must be played.

·            The team who are first drawn in the ballots shall be the home team, except in the final tie of both Competitions.  The latter shall be played on neutral tables, unless otherwise mutually agreed and confirmed by the Management Committee who shall appoint the neutral table at their discretion.

·            The Home Team shall be responsible for arranging the tie, giving their opponents the choice of two clear dates.

8. Burton Cup Format (6a)

Teams competing in the Burton Cup competition shall consist of three players each of whom shall play each member of the opposing team a set - the best of five games. 

The team winning most sets shall be the winning team. 

No doubles will be played. 

A minimum of six sets shall be played.

9. Theobould Cup Format (6b) (7a)

Teams competing in the Theobould Cup Competition shall consist of three players, each of whom shall play each member of the opposing team four games only finishing when one player reaches 11 points.

 The game shall be deemed to be won on points tally, and a handicap system shall apply. 

In the event of a tie on points tally, one set of doubles shall be played – consisting of four games.  This set shall also be deemed to be won by total points scored.

The handicaps for each doubles pairing shall be added together and divided by three, and then divided by two. 

In the event of the doubles set also being tied, further doubles sets shall be played using different combinations of players and subject to the same handicap calculation. 

After three doubles, if the scores are still level, the match will be decided by the toss of a coin.

Teams may, by mutual consent agree to end the match if one team is so far ahead on points that further play is of no consequence to a result.  No score will be required for unplayed set(s).

10. Theobould Cup Handicap System (7)

In the Theobould Cup Competition, a handicap system shall apply. 

The Match Secretary shall allocate a handicap to each player based on the previous season’s playing average.

The Management Committee will have the right to allocate an arbitrary handicap for any new player, and to amend any allocated handicap during the season, based on performance to date during that season. 

To determine the winning team, each team shall add the points tally of the three players together.  Any handicap which may be applicable shall be added accordingly, and the team with the most points after this has been added shall be deemed to be the winner. 

In the event of a tie, one or more sets of doubles, as set out in Rule 6b above shall apply.  These sets shall also be won on points tally only.

11. Theobould Cup Eligibility (9)

All questions of eligibility of players, teams, in the Theobould Cup competition conditions of match play, advising of results and protests shall be governed by the Rules of the Association.

12. Winners/ Runner-Up Awards (12)

The Association will award suitable tokens (three in number) to the teams winning the Cup and Trophy competitions, and also to the runners-up in both competitions.

13. Ineligible Players and Rule Breaches (13)

The Management Committee shall have power to disqualify any Club or team for playing an ineligible player, or for any other breach of the Rules, and award the tie to their opponents.

14. Gate Money (8)

The proceeds of gate money and collections taken at the semi-final and final ties shall be paid into the Association funds.

15. Semi-Finals & Finals (14)

Semi-finals and finals in both Competitions shall commence at 7.30 p.m. unless otherwise stated by the Management Committee.  Failure to start on time, teams in default shall be fined the sum of £5.

1.  Name (1)

This amalgamation of Clubs shall be called the "BRADFORD & DISTRICT TABLE TENNIS ASSOCIATION".

2. Objectives (2)

The objectives of the Association are the furtherance and promotion of Table Tennis.

a)       The income and property of the Association to be devoted to its stated objects. 

c)       Out of pocket expenses, e.g. Travelling expenses, or a payment of an invoice made by a member on behalf of the Association (all following prior approval of the Committee) are exempt from this rule. All must be authorised and paid within the current financial year of which they occur.

3. Divisions (3)

The Association may comprise of one or more Divisions.

The number of teams in each Division shall be decided by the Management Committee.

4. Application for Membership (4)

The application for membership must state full particulars of the Club's:

·         Headquarters (playing venue(s))

·         name and address of secretary,

·         the match night(s) for each team entered. 

New Clubs shall be allocated to the lowest Division, unless in the opinion of the Management Committee, their playing strength merits their being placed in a higher Division.

5. Playing Facilities (46)

 

Accommodation, tables and lighting for Competition or other Association matches must be provided and maintained to the satisfaction of the Management Committee who may elect a sub-committee to visit and inspect club rooms prior to the acceptance of membership into the Association Competition

6. Resignation from Membership (5)

Clubs wishing to resign during the playing season but failing to do so by April 30th of each year, shall forfeit their guarantee Deposit.

7. Expulsion from Membership (6)

At the Annual or General Meeting, a majority of the Clubs present may exclude from membership any Club whose conduct has in their opinion been objectionable.

The Management committee shall have the right - without calling a General Meeting, to:

·         Fine

·         Suspend

·         or Expel any Club, team or player

whose conduct has been in their opinion objectionable.

8. Subscription (7)

i.          All clubs will be affiliated to the TTE and YTTA.  The Annual subscription for each team entered shall be £70, although this may be varied from time to time at the absolute discretion of the Management Committee.

ii.        Player registration fees required by the TTE must be paid by the individual.

iii.       The team registration fee shall include entry to all events of the Bradford Closed Championship.

9. Team subscriptions (9)

i.          Team subscriptions shall be remitted to the Association Treasurer, together with entry forms, not later than the first day of August prior to the winter season each year.

ii.        Entry forms and subscriptions received after that date will, if accepted, be subject to an additional fee of £20.

iii.       Once membership has been accepted, subscriptions will not be refunded under any circumstances.

10. Banking (10)

All monies pertaining to the Association shall be deposited in the name of the Bradford & District Table Tennis Association.

The Signatures of any two of the following:

·                                    Chairman

·                                    Hon. Treasurer

·                                    Hon. Secretary,

shall be necessary before a withdrawal is affected.

A Statement shall be made up and placed before the Management committee, together with a certificate of balance, and an interim statement of accounts, at least every six months.

                 i.      A financial statement shall be submitted at each Annual General Meeting.

11. Clubs Changing Venue, Secretary, etc. (49)

It shall be the responsibility of any Club changing its Secretary, Playing Venue, Match Night, or the Secretary changing his or her address, to notify the Association Secretary and Match Secretary in writing.  The Match Secretary will advise the Club concerned as to any further action to be taken.  Failure to comply within three days may entail a fine of £5.

12. Trophies (50)

 

All Clubs or players receiving Championship or Challenge Cups of the Association do so on the following conditions:- 

a)   That the Cups cannot be won outright. 

b)   The winning Club or player must sign a guarantee drafted by the Committee, to be handed over when the trophy is received. 

c)   In the event of any Club becoming defunct whilst holding an Association trophy, the trophy shall be immediately returned to the Association Secretary. 

d)   All trophies shall be returned to the Association Secretary on or before March 1st in each year, except for tournament trophies which shall be returned one month before the date of the competition.  The Secretary of the club will be held responsible for the return of all trophies.  Failure to return by due date will incur a fine of £20.

13. Divisional Awards (51)

Medals or some suitable tokens shall be awarded to teams winning the Championship of their Division and runners-up.

14. Infringement of Rules (52) (53)

Any Club infringing the rules shall be liable to such fine or other penalty as the Management Committee may decide to impose.

The Management Committee shall decide any questions not provided for in the rules, and their decision shall be final.

15. Management Committee Roles (11)

The Management of the Association shall be vested in a Management Committee, which shall consist of:

·            President

·            Chairman

·            Vice-Chairman

·            Hon. Treasurer

·            Hon. Secretary

·            Hon. Asst. Secretary

·            Hon. Match Secretary

·            Hon. Assistant Match Secretary

·            Hon. Inter-League Secretary

·            Coaching Secretary

·            Social Financial Secretary?

·            Development Officer

·            Tournament Secretary

·            and five members

·            The Management Committee shall have power to co-opt additional members with or without power to vote.

·            Any four members are required to form a quorum.

16. Attendance (12)

 

If any member of the Management Committee (with the exception of the President) is absent without reasonable cause from three consecutive meetings, he or she may be requested to resign.

Should any officer or member of the Management Committee relinquish his or her office during the year, the Management Committee shall have power to fill the vacancy

17. Conflict of Interest (13)

 

In all matters before the Management Committee concerning a club in which a member of the Committee is interested as an Official or Member, such member may be asked to retire from the meeting during the discussion, until a decision is arrived at

18. Powers (14)

 

The Management Committee shall hear, discuss and decide all protests, and conduct the business of the Association.

The decision of the Management shall in all cases be final except in cases of player discipline subject to Y.T.T.A. or T.T.E. confirmation.

The Management Committee shall have power to control the:

·         Association Competition

·         Challenge Cup Competitions

·         Association Closed Championships

·         City of Bradford Open Championships

·         Inter-League

·         and Exhibition Matches,

and promote and manage any other Competition which may be found desirable or expedient in the interests of the Association.

19. Emergencies (16)

The Chairman and Secretary shall be empowered to act in cases of emergency and decisions shall be given subject to confirmation at the next meeting of the Management Committee

20. Association Secretary Role (17)

The Association Secretary will give information and advice, but this will not be considered binding on the Committee.

Newsletters will be issued at regular intervals.  These newsletters are official and are binding on all Clubs.

21. Nominations and Election of Officers. (18)

 

Members attending the Annual General Meeting shall elect Officers for the ensuing season to serve on the Management committee.

Nominations for election of Officers shall be sent in writing to the Hon. Secretary not later than May 1^st in each year.

22. Alterations to Association Rules. (19)

i.          No amendment or alteration to the Association Rules shall be made except at:

·       an Annual General Meeting

·       or Special General Meeting (see Rule 22)

and any amendment or alteration must be supported by a majority of the votes cast by the club representatives and elected members of the Management Committee. 

ii.        Proposed alteration for submission to the Annual General Meeting must reach the Association Secretary not later than the 31^st March each year. 

iii.       Clubs to be circulated with proposed alterations not later than 15^th April each year.

iv.       Amendments to proposed alterations must reach the Association Secretary not later than 30^th April each year.

v.         At a Special General Meeting involving alterations to Rules, Clubs will be circulated with proposals and closing dates for amendments.

23. Financial Year (20)

The Association’s Financial Year end shall be April 30th and the Annual General Meeting shall be held on or before June 30th. 

The notice convening the Annual General Meeting, together with:

·         a copy of the Agenda and Minutes of the previous A.G.M.,

·         proposed Alterations to Rules

·         and Statement of Accounts

shall be forwarded to Clubs at least seven days before the date of the meeting. 

24. Voting Rights (21)

At the Annual or General Meeting each Club represented shall be entitled to one vote only.

Only such representatives shall be entitled to vote who have signed the attendance register.

No clubs shall be entitled to vote at the Annual or General Meetings if their subscriptions or fines be unpaid.

In addition, each elected member of the Management Committee shall be entitled to one vote.

25. Calling a General Meeting (22)

On receipt of a requisition signed by 50% of the Clubs, the secretary shall call a General Meeting.

The Management may arrange General Meetings as and when required.

26. Failure to Attend a Management Committee Meeting (23)

A Club failing to be represented at a Management Committee Meeting when so required shall be fined the sum of £1.  Any Club failing to be represented at the Annual General Meeting or a Special General Meeting shall be liable to a fine of £20.  (Review)

27. Winding Up Of Association (56)

In the event of the winding up of the Association any assets remaining shall become property of the Yorkshire Table Tennis Association.